Effective Meeting Rules

We want to minimize meetings on which:

• You are not too much helpful, nor is useful for you
• We are not ready for meeting
• Agenda with clear scope and expected result is missing
• Are full of long, boring, useless, not moderated discussions
• At the end, nothing was resolved

Ineffective meetings are just wasting of time for both, organizer and participants

For Organizer:

• Strictly reconsider if the meeting is really necessary, before you organize it
• Invite minimum amount of attendees, only the one who can help with topic
• Other attendees, for who meeting could be possibly interesting mark as optional
• Prepare clear expectation from meeting and detailed agenda and sent it in meeting invitation
• Organizer is also moderator of the meeting (unless he ensures other one), taking care that all points will be covered and that meeting will lead to the expected results
• Ensures that everyone understand results, including consequences and action items followed
• Send minutes of meetings to all attendees

Well prepared meeting increase probability that your problem will be solved

For Attendees:

• I am critical to accept the meeting, accepting only meetings where I am expecting to be really useful (or it will be useful for me) and where I understand agenda